Numbering a list in microsoft word

Set positioning as appropriate. Type a dot. Type a dot or a bracket after the number if you want. Even though they are called Heading styles, you can use them for anything including normal paragraphs.

By default, Word only displays the heading styles you have already applied plus the next one. For example, if you have only applied the Heading 1 and Heading 2 styles within your document, then the Heading 1, Heading 2 and Heading 3 styles will appear in the gallery. But what if you want to apply the Heading 8 style a, b, c without yet having used the Heading 5, Heading 6 or Heading 7 style?

Well, do this:. Click the launcher in the bottom-right corner of the styles gallery to display the styles pane. Click the Options button at the bottom. Choose the style you need. Thank you Jason you did. That was a great idea I made use of. Apart from the 8 levels, I also have some additional Styles, Heading 2t and Heading 3t connected to Heading 2 and Heading 3 for text headings that are a long text without boldface.

During the course of editing I or anyone else who uses the template may have to adjust the indent in a document such as when the numbering becomes in 2 digits for a level. If I try to set it by adjusting the indent on the connected Formatting Styles.

The Linked Styles break up. It is very difficult to get them connected again. In the last instance, it will not work even after connecting them back.

I had to delete off the Heading 2t and Heading 3t, recreate and then connect them back. I understand that this is a bug. Can you please help me with a few lines of VBA to circumvent this issue? Shoot me a sample to support [at] officemastery. I have an issue though The font i chose for the numbering level is working only for the number itself and not for the text that comes after the number.

Any idea how to fix this? If you have connected each numbering level to a style the best approach then by clicking the style in the gallery, the style of the numbering and the following text should be consistent. Whatever you define here determines how the number will look and not the text that follow it. For more than one, do each style separately. I have something different I think. My attorney wants Article I roman numerals as a header, then change to legal numbering in Arabic 1.

What if I do not want to use Normal Heading styles since they will be used differently? I want to create styles for the list levels. Is that no longer possible? In WordPerfect, the outline format is really easy to use. I literally open up a spec document, update the headers and footers for the specific project, make the necessary changes to the font and the outline format at the beginning of the document and it is done.

I then copy the body of another spec section and paste it into that document to create the other project specs. After viewing your video and reading your answers to all the questions which have been submitted, I am hopeful fingers crossed that I might now be able to figure out how to convert our specs to Word format. I want to retire next year and I have to figure this out!! Thank you! Peggy, welcome to the site. There you go.

To reveal the formatting in Word, click on the required text then press Shift F1. All info is displayed in the sidebar. Formatting is best controlled through the styles found on the Home ribbon.

It saves a lot of time if you can get your head around these. I cannot figure out what I have done wrong, can you help?

This will prevent your unauthorised user from reverting back to Level 1 when pressing Enter twice. There is no simple way to do this without some manual intervention. Multilevel numbering is a hierarchy, like a series of cascading waterfalls. So, on the page you click the image and enter your details in the pop up box. The link for the troubleshooting guide is then emailed to you. The link is working, but there is no record of your email in our CRM. Is it possible to add a multilevel numbering style to the numbering gallery?

I have a nmulti level numbering style all connected to syles with specific margins, fonts etc. I have to use this formatting quite often both on new documents and existing documents. Is there a way to do it besides exporting the styles for each existing document? Export your styles to the Normal template Normal. Styles in the normal template are available to all documents. The better way. Create your own style gallery. To do this, go to the Design tab and click the drop-arrow on the right side of the Style Set gallery, then click Save as a New Style Set.

Styles in any style set can be added, removed or modified. You can switch back to the default style set at any time. Thanks for the great tips. I have a strange issue. I have a requirements document that will have many levels deep. In some cases, an item is a header. In others, it is a detail.

For each level, you need to have 2 styles to hand, one for numbered items and one for detail items. For the numbered items, you can use the built-in styles such as Heading 1, Heading 2 etc. Name the new styles something like Heading 1 detail, Heading 2 detail etc. Once that is done, everything is controlled by the application of styles. The numbering will flow correctly while allowing detail paragraphs to be interspersed throughout.

Jason — the problem is when I have headers and details. The headers work so 2. Switch to Home tab in Word, find the Numbering button. You can either click it directly or click the small arrow to expand the menu, and choose a numbering format in the list. Then the button will turn grey. After that, you can input the content in the document, and each paragraph will be added a sequence number automatically. Or you can select existing paragraphs and hit Numbering button to add sequence numbers to them.

Sometimes the spaces between the sequence numbers and the text are various in different paragraphs. If you want to change or unify them, you can select the number list you want to adjust and right-click it, then choose Adjust List Indents… in the menu. Make changes to the setting in the popping out window. In this article, we'll take a basic look at Word's numbering feature and then move on to two common problems--indents and alignment--that are easy to solve if you know where to look and how to alter the setting to get the results you want.

It's important to remember that the numbered list settings might not be what you expect because Word applies the last numbering style selected. Keep this in mind as you work through the examples, and don't worry if your settings don't match those in the article. The concepts are the same even if your settings don't match mine. I'm using Word desktop on a Windows 10 bit system, but this article applies to earlier versions. However, you can't apply either option discussed in this article using the browser.

For your convenience, you can download the sample demonstration. Adding a numbered list is simple, and often you won't need to alter a thing. There are two ways to add a numbered list. You can use the Numbering option as a simple toggle as follows:.

You can also generate a numbered list from an existing list. Select the list and click Numbering; Word adds sequential numbers, beginning with 1, to the complete list all at once, as shown in Figure B.

Creating a numbered list is simple and most users catch on right away. One more thought before we move on--use numbered lists correctly. A numbered list, by its nature implies that the number of items or the order of those items has meaning. How to create a bullet list with a numbered list. How to create a numbered list with a bulleted list. How to change the bullets used or change the appearance of the numbers.

Related information Tip on quickly inserting bullets and numbered list into Word. How to create a bulleted or numbered list in WordPad. How to create a bulleted or numbered list in Microsoft Excel.